Temporic

Help & documentation

Welcome to Temporic

Your comprehensive guide to tracking time, managing timesheets, and streamlining your workflow. Select a topic below to learn more.

Manager & Admin Feature

Manage team members, assign managers, control project access, and assist employees with time tracking.

Inviting Team Members

How to Invite Users

  1. 1.Go to Team page and click "Invite Member"
  2. 2.Enter employee's email address and select their role
  3. 3.Click "Send Invite" - they'll receive an email with activation link
  4. 4.Employee clicks link, sets password, and activates account

Seats and billing

There are no user limits. Billing is per active user — inviting a teammate adds a seat, deactivating one removes it.

Team Member Actions

Use the action buttons or the "⋯" menu next to any team member to access management options:

Edit Profile

Update user's name, email, and profile information. (Admin only)

Log Time

NEW: Create time entries on behalf of employees (for sick days, vacations, or forgotten entries). Admins: any user. Managers: direct reports only.

Manage Projects

Assign or remove project access for this user. They can only log time to assigned projects.

Assign Manager

Set the user's direct manager for timesheet approvals. (Admin only)

Review Timesheets

View and approve this user's timesheet history.

Deactivate/Activate

Disable access for inactive employees without deleting their data. Can be reactivated later. (Admin only)

Logging Time for Employees

NEW FEATURE!

Admins and managers can now create and edit time entries on behalf of employees. This powerful feature helps you assist team members and make corrections without disrupting the approval workflow.

How to Log Time for an Employee

  1. 1

    Navigate to the Team page

    Click Team in the main navigation menu

  2. 2

    Find the employee

    Use the search bar or scroll to find the team member you want to help. You can filter by role or status if needed.

  3. 3

    Open the actions menu

    Click the "⋯" button next to the employee's name to open the action menu

  4. 4

    Select "Log Time"

    Click the "Log Time" option from the menu

  5. 5

    Fill in the time entry details

    • Date: Select the date for the time entry

    • Project: Choose the project or time category (Work, PTO, Sick, General, Training)

    • Hours: Enter the number of hours (in 0.25 increments)

    • Description: Provide details about the work or reason

  6. 6

    Review and save

    You'll see a banner indicating you're creating an entry for another user. Review all details and click "Save" to create the entry.

Common Use Cases

Employee on Vacation

When an employee is on approved PTO, log their vacation days so their timesheet is complete when they return.

Sick Employee

If an employee is too ill to log time, create sick time entries on their behalf to keep their timesheet current.

Quick Corrections

Fix simple errors (wrong project, typo in hours) without returning the entire timesheet to the employee.

New Employee Training

Help new team members by creating example entries that demonstrate proper time tracking procedures.

Forgotten Entries

When an employee forgets to log time before a deadline, you can add missing entries to prevent payroll delays.

Urgent Payroll Corrections

Make last-minute corrections needed for accurate payroll processing without waiting for employee availability.

Who Can Log Time for Others?

Admins

Can create and edit time entries for any user in the organization, regardless of reporting structure.

Managers

Can create and edit time entries only for direct reports - employees who report directly to them. Cannot access other employees' timesheets.

Employees

Cannot log time for other users. Can only manage their own time entries.

Transparency & Audit Trail

All Actions Are Tracked

When you create or edit time entries on behalf of employees, the system automatically records:

  • • Who created the entry: Your name is recorded as the creator
  • • When it was created: Timestamp of the action
  • • Who the entry is for: The employee's name
  • • What was changed: For edits, the original and new values are logged

Example: When you create a PTO entry for "Jane Smith", the time entry will show:"Created by John Manager on behalf of Jane Smith on Nov 12, 2025"

Best Practices

Communicate with the employee: Let them know you're logging time on their behalf and why

Be accurate: Ensure the hours, dates, and project assignments are correct

Add clear descriptions: Document the reason, especially for corrections or unusual entries

Use sparingly for corrections: Reserve this for genuine assistance; encourage employees to log their own time when possible

Review before approving: If you've made entries for an employee, review their full timesheet before approving

Important Notes

  • The employee will see entries you create on their timesheet with an indicator showing you created them
  • You can only create entries for dates where the timesheet is in DRAFT, RETURNED, or REOPENED status
  • Managers: You'll only see the "Log Time" option for your direct reports, not all employees
  • This feature should be used to assist employees, not to replace their responsibility to track their own time

Role Management

Employee

Can track their own time, submit timesheets, and request PTO. No access to other users' data.

Manager

Can approve timesheets and manage direct reports only. Access to team reports and dashboards.

Admin

Full system access: manage all users, projects, billing, and handle exceptional cases (reopen locked timesheets, etc.).