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Temporic help

How to log time, get weeks approved, run payroll and invoice clients in Temporic. Pick a topic below.

Reports and payroll

Reports is where approved hours become payroll, project totals and a clean month-end. This page covers each tab, how payroll is counted, exporting it, downloading a file for Gusto, ADP RUN or another provider, and what happens when hours change after you've exported.

Who this is for: Admins and managers. Payroll files and payroll change alerts are for admins and for accountants with Payroll access.

Watch: close the month and run payroll

Find the missing week, send a reminder, approve it, lock September and download the Gusto file. · 1 min 27 s

The four tabs

Payroll: Opens first. Approved hours and gross pay for a pay period, with Export payroll.
Projects & billing: Project burn against budgets, recent weekly pace, and hours by project, with Export projects and a link to start a New invoice.
Month-end: The close: a calendar of every ended week, a summary, what is still outstanding, and the hand-off to payroll and billing.
Hours: The period at a glance: totals, billable mix, top projects and hours per person.

A line under the page title shows how ready the month is on every tab, for example "11 of 15 ready, 2 need attention". Review takes you to Approvals.

How payroll is counted

Only approved or locked weeks count. Hours on weeks that are still waiting or returned are shown as held back, with who they're waiting on, and are left out of the totals and every export until they're approved.
Overtime: worked hours past 40 in a Monday–Sunday week are overtime, paid at 1.5 times the person's hourly cost rate unless they have their own overtime rate.
Time off and sick hours from approved requests are paid at the regular rate and don't count toward the 40.
Gross pay uses each person's hourly cost rate from People → Edit profile. See .

Export payroll

1.Open Reports. It opens on Payroll. Pick the period.
2.Check the badge beside Payroll. Ready means every hour in the period is approved; "Not ready" tells you how many people still have unapproved hours.
3.Click Export payroll. Choose the dates, or a preset: This month, Last 2 weeks, Last month or This quarter.
4.Choose the people (everyone is selected), the format (CSV, Excel or PDF) and, if you like, Generate separate files per user and Include weekly breakdown.
5.Export. The weekly breakdown always adds up to the summary.

Every payroll export is recorded, so Temporic can tell you later if approved hours in that period change.

Payroll file for Gusto, ADP RUN or another provider

If you pay people through a payroll provider, download a file it imports instead of retyping hours. Admins open it from the foot of the Export payroll dialog: Paying through Gusto or ADP RUN? Get a file they import. Accountants use Payroll file on their Payroll page.

Choose where it's going

Gusto: A file for Gusto's hours upload: one row per person per workweek, with regular, overtime, time off and sick hours. Gusto matches people by Payroll ID, or by name when there is none.
ADP RUN: A file for RUN's Time Sheet Import. Add your RUN company code, Pay frequency and the pay codes you use in RUN (the defaults are RUN's standard ones), and a Payroll ID for everyone in the file.
Another provider: A plain CSV for QuickBooks Payroll, Paychex, Rippling, OnPay or a spreadsheet: one row per person per week, with hours, rates and gross pay.

Before you download, the dialog says in plain words what's missing or held back, for example "12.5 hours aren't approved yet (Sam Okafor, Lee Park), so they're not in this file." For RUN, the download stays off until every required detail is filled in. Your choices, Payroll IDs, company code, pay frequency and pay codes are remembered for next time.

After downloading, the dialog shows where to upload it, such as "In Gusto: Run payroll → Upload hours from a CSV" or "In RUN: Home → Time Sheet Import".

Check your first import

The Gusto and ADP RUN layouts follow each provider's published import format. Run your first import on a test payroll and check the hours before you pay anyone.

When hours change after you export

Sometimes a week is reopened and corrected after payroll went out. Temporic compares every exported period from the last two months with today's approved hours and tells you, by name, who changed:

On Reports → Payroll: "Approved hours for Sep 7 – Sep 20 changed after Dana exported on Sep 21", then each person, such as "Sam Okafor: 77.00 h exported, 69.00 h now".
On Home, under Needs you: Payroll changed after export, with the period and the names.
By email: whoever exported gets one email once the correction is approved (or after a day, if it isn't).

Correct those people's pay in your payroll provider, then click Export again on the notice to export the period again. That clears it.

Example: Dana owns Harbor Coffee Co. and pays through Gusto every other Friday. She downloads the file for Last 2 weeks and runs payroll. Two days later a manager reopens Sam's week to remove a shift logged twice. Once it's approved again, Dana sees the change on Home, adjusts Sam's next paycheck and exports the period again.

Close the month

1.Open Reports → Month-end. Only weeks that have ended count; later weeks show as upcoming.
2.Work through Outstanding: Review opens a week in Approvals, Open timesheet lets you fix a missing week.
3.In Hand-off, lock the approved weeks with Lock all (admins).
4.Then Export payroll and start a New invoice for approved billable hours. If any hours in the period are still unapproved, Temporic warns you first.

Project burn and hours

Project burn compares logged hours and billable value with the budgets you set in Projects. It shows usage, remaining budget or overruns, and recent hours and billable value per week. Search by project or client; turn on Include inactive projects to see older work.
The report end date controls the snapshot, up to today. Total budgets count all project work through that date; monthly budgets count only that calendar month. Changing the report start date does not reset usage. Comparisons use your current budget settings.
Weekly pace averages the last 28 calendar days, including days with no entries. For a monthly budget it uses at most this month so far. A new month's pace can change quickly because it is based on fewer days.
Hours include unapproved work and work already invoiced. Money is billable hours multiplied by each entry's saved billing rate, not payroll cost. Entries without a billing rate are flagged, and monetary remaining budget is withheld until the amount is complete.

Missing timesheets understate burn. Check the month-end readiness line and use Review timesheets to follow up. No report can count hours that have not been logged.

On Projects & billing, pick a period to see hours by project. Export projects downloads them for costing or client reporting; New invoice takes you to .

Good to know

Payroll totals, payroll files and the accountant's Payroll page all use the same numbers, worked out once by Temporic.
People who left during the period are still in the file if they have approved hours, so they get paid.
Double overtime and state daily-overtime rules (such as California's) aren't calculated.
Your accountant can run payroll for you. See .